TERMS AND CONDITIONS

www.Sherpr.com is owned and operated by Sherpr Global Ltd, a company registered in England & Wales with company number 10721068, whose registered address is Unit 5, Maple Park, Haverhill, CB9 7BG.

These terms and conditions govern your use of our Website your access to and use of our services, your relationship with Sherpr, the rights, obligations and responsibilities of all parties to this Agreement. Please read these Terms carefully before you use the Website as all Services are subject to these Terms. If you use Sherpr as a representative of an organisation or other individual, confirm that you have authority to bind that parting and agree to these Terms on their behalf.

You can contact us by telephone +44 (0) 2039506616 or email support@Sherpr.com.

We may contact you by telephone or any other contact details you have registered in your account with us.


1. DEFINITIONS

  • “Carriage Service” means the service to collect your Goods and deliver them to your specified destination.
  • “Carrier” means FedEx, TNT or any other carrier we may use from time to time.
  • “Goods” means the items and luggage being collected, moved, handled, stored and delivered via the Carriage Services.
  • “Maximum Dimension” means the dimensions set out in clause 7.2.
  • “Maximum Weight” means the weights set out in clause 7.2.
  • “Order” means your request for Services.
  • “Oversized Item” means any item that does not conform to Sherpr’s Maximum Dimensions or Maximum Weight allowances.
  •  “Services” means the services provided by Sherpr via our Website, APIs, applications, our content and various third-party services that make up Sherpr, as the context requires. 
  • “Sherpr” means us, our Website and Services collectively.
  • “Terms” means this set of terms and conditions, including our Privacy Policy and any other document mentioned in these Terms.
  • “We”, “our” or “us” means Sherpr Global Ltd, a company registered in England & Wales with company number 10721068 and registered address at 57 Dalston Lane, London, United Kingdom, E8 2NG, our employees, directors, officers, affiliates and subsidiaries.
  • “Website” means our website www.Sherpr.com and other websites that we may operate in the future including all subdomains and sites associated with those domains.
  • “You” or “your” means the person or organisation that is registered with us to use Sherpr.


2. CONTRACT FORMATION

2.1 When you submit an Order via the Website or via phone or email, you are making an offer to purchase the relevant Service on these Terms. A contract is formed between you and Sherpr when you receive an email from us confirming that we have accepted your Order. Please check the details on your Order confirmation to ensure that the details are true and accurate. 

2.2 We may provide a facility to request a quotation via the Service. We will honour any such quotation for the time stated on the quotation. If no time is stated, then the time we honour for the quotation will be 15 days from the date the quotation was provided to you. 

2.3 Our rates are determined by the going rate provided to us by third party Carriers and are subject to change at any time including but not limited to winter/Christmas peak season.

2.4 Once you have placed an Order online, over the phone or via email, we will email you a confirmation. Please note that we use third party Carriers to provide the Carriage Service and we will need to place a booking with those Carriers. 


3. SERVICES

3.1. The collection of your parcels will be acknowledged on the documents of receipt provided by the third-party Carrier.

3.2 Compliance with any estimated time of collection or delivery provided is not guaranteed and Sherpr shall not be liable for late deliveries. For the avoidance of doubt, “working days” shall not include Saturday, Sunday or any public holidays applicable to the collection or delivery destinations.

3.3 You are responsible for ensuring that the Goods are available to be collected from the collection address as notified to Sherpr at the time of Order on the scheduled collection date. Sherpr shall not be liable for late collections due to your failure to comply with this clause.

3.4 If the Carrier is unable to deliver the package, through no fault of their own or that of Sherpr, a second attempt may be made. You agree that after the first unsuccessful delivery attempt, delivery may be made to a neighbouring address or returned to the collection address if not possible.

3.5 We shall arrange with a third-party carrier of our choice for the Carriage Services subject to this contract. This shall be deemed to be agreed by you upon your placement of an Order via the Website, phone or email.

3.6 Notwithstanding any condition in these Terms limiting or excluding our liability, the contract shall be subject to the warranties implied by the Supply of Goods and Services Act 1982 unless the Services involve the transportation of Goods for the purpose of a business, trade or profession carried on or engaged in by you.


4. YOUR OBLIGATIONS

4.1 To use Sherpr, you must; (a) agree to these Terms; (b) be at least 18 years old; (c) complete our order process and provide accurate information as requested; and (d) do so in compliance with all applicable laws, rules and regulations.

4.2 You may not without our written permission (a) attempt to duplicate, modify, disclose or distribute any part of our Services (b) attempt to reverse compile, disassemble, reverse engineer our Services (c) assign or otherwise dispose of your rights or obligations under these Terms or (e) attempt to obtain, or assist others in obtaining, access to the Services, other than as provided under these Terms.

4.3 You shall not store, distribute or transmit any material through Sherpr that is unlawful, harmful, threatening, defamatory, obscene, harassing or racially or ethnically offensive; facilitates illegal activity; depicts sexually explicit images; or promotes unlawful violence, discrimination based on race, gender, colour, religious belief, sexual orientation, disability, or any other illegal activities

4.4 You are responsible for all content you provide and activities on your Sherpr account.

4.5 You are responsible for configuring your information technology, computer programmes and platform in order to access our Website.

4.6 You may link to our Website, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. We reserve the right to withdraw linking permission without notice.


5. OUR INTELLECTUAL PROPERTY

5.1 You acknowledge and agree that Sherpr own all intellectual property rights in Sherpr and the Services and that no rights over this intellectual property is licenced or transferred to you in any way.


6. YOUR SHERPR ACCOUNT

6.1 You are responsible and liable for keeping your username and password confidential and take reasonable steps to ensure that nobody accesses the Services using account(s) created with your username and password. You agree to notify us immediately if you suspect any unauthorised use of your account(s). We are not liable for any loss or damage due to stolen passwords or hacked accounts.

6.2 By submitting any individual's personal information to us or our affiliates, service providers and agents, you agree, and confirm your authority from such other individual, to our collection, use and disclosure of such personal information in accordance with our Privacy and Cookie Policy.


7. SHIPPING

7.1 During the checkout process, you will be asked to confirm that the item(s) you wish to send fall within our permitted Maximum Dimensions and under the permitted Maximum Weight. Your confirmation that the Goods fall within the Maximum Dimensions and below the Maximum Weight forms the basis of our acceptance of the offer to contract under clause 2 above.

7.2 Our Maximum Dimension and Maximum Weight per item type are as follows:

  • Luggage & Box: 70x45x25 cm | up to 20kg
  • Luggage & Box: 80x50x30 cm | up to 30kg
  • Golf Clubs: 125x30x36 cm | up to 24kg
  • Bike Boxes: 110x27x75 cm | up to 30kg

7.3 Any item over Sherpr’s Maximum Dimensions and/or Maximum Weight will be classified as an Oversized Item and may incur additional charges. 

7.4 In the event that your Goods do not fit within the Maximum Dimensions and/or the Maximum Weight, we may not be able to provide the Service, and you will not be entitled to a refund for any fees you have paid in this regard.

7.5 Oversized Item(s) with an actual weight of more than 70 kg, or that exceeds 274 cm in length or a total of 419 cm in length and girth combined (where girth is 2x Width + 2x Height of the item) will not be acceptable for shipping and if collected may be refused in transit, delayed and/or returned. By accepting these Terms you authorise us to charge your credit/debit card with any additional charges incurred and accept that Goods returned or refused, for this reason, are not eligible for a refund.

7.6 By accepting these Terms you also give us the permission to charge your debit/credit card for any weight discrepancies or extra charges that may be charged to us by our agents for the supply of incorrect information at the time of your booking (including regarding the number of Goods). If we are unable to automatically charge your card, we will notify you in writing and you will be required to pay us the stated sum within 7 days. Failure to make payment may result in additional recovery costs being incurred which shall ultimately be the responsibility of the customer.

7.7 You confirm that the Goods comply with the requirements of any applicable law relating to the nature, condition and packaging of goods and any expenses and charges incurred by us in complying with the provisions of any such law or with any order or requirement there under or with the requirement of any authority or other party shall be paid by you.

7.8 Should Goods be returned or refused for any reason Sherpr will hold the Goods for no longer than 30 days. The 30-day period is effective from the day of notice of the return or refusal of the Goods by any Carriers. Notice will be sent via email to you. Should you fail to arrange payment for the re-shipping of Goods to an alternative address and all additional costs incurred by Sherpr these Goods will be deemed abandoned. You consent to and authorise the disposal of all abandoned Goods without further notice regardless of their nature or value at no additional cost to Sherpr.

7.9 The Goods will be collected from and delivered to the addresses provided at the time of your Order. You indemnify and hold us harmless for any failure to deliver the Goods due to a wrong address or recipient information being provided and you acknowledge and agree that you may have to pay the cost of failed deliveries, administration fees, additional attempts or the item being shipped back to the collection address.

7.10 Customers arranging an Order on behalf of someone else are responsible for communicating with that individual. Sherpr is not liable for failure to provide information to parties who are not the direct purchaser of the Service. Additional contact information can be passed on by the customer but Sherpr is not responsible for sourcing this information.

7.11 Under no circumstances are you to hand Goods to a driver without a label provided by Sherpr attached. Failure to follow our guidance for attaching labels and any appropriate documentation may lead to delay and loss. Sherpr shall not be liable for any delay or loss at all in relation to this.

7.12 Sherpr are not able to ship items listed in the ‘Restricted Items’ section at clause 12.1 (below). You confirm that by placing an Order that the Goods do not contain any items within the Restricted Items list and you shall fully indemnify and hold Sherpr harmless from any cost, loss, penalty or other liability arising out of your breach of this clause.

7.13 In making any collection or delivery we will at all times be acting in accordance with your instructions. You therefore hold us harmless and indemnify us to the fullest extent possible by law in respect of any and all costs, taxes, customs charges, levies, deposits, disbursements of any type levied by any authority in the course of providing the Carriage Service and/or in respect of any action or omission of yours or any breach of any warranty in these Terms.

7.14 You must provide us with all of the information we request and you warrant in providing it that is true and accurate. Any lack of information or any inaccuracy may result in our Carriers being unable to deliver the Goods. 

7.15 Bike boxes that are not supplied by Sherpr may incur delays transiting from one country to another within the 3rd party Carrier network. This is due to boxes having to be manually sorted, due to their size, at each transit depot. The delay depends on the location of the depot but in some cases it may delay the delivery by up to 48hours . We advise all customers if they are notified of a delay or exception to contact us immediately so that steps can be taken to identify and resolve the problem

7.16 It is your responsibility to ensure that the intended receiver will accept your Goods. Any rejected Goods are your responsibility and may cause a delay or return of your shipments.


8 REFUNDS AND CANCELATIONS

8.1 Refunds for cancelations will only be offered for Super Flexi bookings (minus the charge for Super Flexi).

8.2 For Flexi or Super Flexi bookings a maximum of 2 can be made to the booking. An edit is a change of address details or change of collection date. We must receive your changes at the latest 4pm before the collection date. We may not be able to make any edit request after this time. We will confimr your changes via email during our normal working hours. We are unabel to remove items from your booking or change the delivery address once in transit. 

8.3 Any refund will be made back to the orginal source of payment.

8.4 Any bike box that has been opened or used will not be entitled to a refund on the product. 


9 FEES AND PAYMENT

9.1 We will take payment from the card that you provide to us at the time that we confirm your Order via email. 

9.2 By submitting your card details to the Service, you give us permission to automatically debit your card in accordance with the Terms and fees set out in the Order. 

9.3 All fees are inclusive of VAT which will be charged at the relevant rate at the time of processing the Order. 

9.4 If you do not make payment, then we will not be able to provide the Carriage Service and we reserve the right to cancel your Order if it has already been confirmed at no cost or liability to us. 

9.5 Where applicable, discounts will display clearly in the Order summary. All discounts are granted at the sole discretion or Sherpr and may be withdrawn at any time. If an expected discount fails to apply, stop the Order and contact us, no monetary value or refund will be offered in lieu of discount. 

9.6 If your purchase is flagged as potentially fraudulent, we withhold the right to not dispatch your Goods until it is proved there is no risk of fraudulent behaviour. We withhold the right to cancel Orders where we cannot verify the origin on the payment and where no alternative form of payment can be produced.


10 PACKAGING AND LABELLING

10.1 When you place an Order with Sherpr, you are responsible for ensuring that the Goods are appropriately packed using sufficient packaging to protect the Goods. 

10.2 If you are a user of our Service, you will be responsible for providing a container for the item that you wish to send, for example, an appropriately hard case sports carrier for sporting items. We do not accept bike bags or soft case boxes. You should ensure that the packaging is suitable for passing through high speed automated machines with our Carriers, airports, and international terminals and you acknowledge that you will be solely responsible for any damage to the Goods caused by it being inappropriately packaged. Sherpr will provide you with a shipping label via email when needed. These labels must be affixed securely to the outside of the item and be clearly visible. 

10.3 For any luggage Goods shipments, specific label pouches are provided by Sherpr once booking is complete, and in the event that these are not used and the consignment is shipped using your own labels or pouches Sherpr will not be responsible for any costs and subsequent losses should that consignment be lost during transit. 

10.4 All luggage Goods must be secure prior to shipment with cable ties provided by Sherpr in the Sherpr pack. All bags/cases may be locked on all EU deliveries and it is advised that no articles of value are put in the exterior pockets. Handles must be stowed in the locked closed position and any exterior straps must be correctly fitted. Where the luggage has removable wheels, they must be removed prior to shipments. 

10.5 Users should ensure that labels to be used for the return journey are not used for the outward journey. The return journey labels must be secured safely to your item. Labels that are lost can be reprinted but can only be sent by email to the person making the booking and are only available during our working hours.

10.6 Sherpr shall not be liable for any loss or damage to the Goods caused by insufficient packaging or breach of this clause.


11 CUSTOMS

11.1 You acknowledge and agree that the Goods may pass through customs in the destination country. It is your responsibility to submit all papers required for the customs clearance and to ensure your Goods are not prohibited under applicable law, for example because of its contents, its recipient or the country to or from which the Goods are to be sent. Should you fail to comply with this clause, you shall be liable for all costs and liabilities incurred by Sherpr along with any customs duties, taxes or any local charges applicable.

11.2 Sherpr is not liable for any customs charges. These may be but are not limited to: clearance fees, taxes, multiline or storage charges. Sherpr is not liable for delays imposed on your shipment. It is the receiver's responsibility to pay any duties, not Sherpr. If the receiver does not pay taxes or duties, customs authorities may hold, return or dispose of a shipment. 

11.3 Packing lists and customs forms must be attached in a separate wallet from the tracking label and must be attached in such a way to ensure they are clearly visible. Failure to do so may result in customs clearance delays and/or loss/damage to the Goods for which we bear no responsibility. You agree to present any and all information and documentation requested by a customs authority, or by a Carrier or broker under instructions from a customs authority, in order to clear your package through customs. You agree that you are solely responsible for providing the correct information requested by any customs agent or authority in respect of the Goods passing through customs. You acknowledge and agree that your Goods may not be able to pass through customs until you have paid any duties requested by the relevant customs authorities.

11.4 We have assumed, when calculating transit times for your Goods, that they will not be stopped at customs. Accordingly, we cannot accept any liability for any delay relating to an item being stopped at customs. 

11.5 If a customs authority seizes any of your Goods, or any item that they consider to be contraband or illegal within your shipment, then we will consider that we have discharged the delivery and our obligations under the contract will come to an end. It will be your responsibility alone to procure the forwarding of any such Goods by customs to the end destination. 


12 RESTRICTED ITEMS

12.1 By placing an Order and by giving the Goods to the Carrier who is collecting them from you, you guarantee and agree that your Goods do not include any items on the Prohibited Items List.

12.2 We cannot be held responsible for any of these items, and you agree that by including any of these items Sherpr shall not be liable for any damage or loss suffered to the Goods. 

12.3 You further acknowledge and agree that we, our third-party Carrier partners or any customs official may seize and dispose of any of the items on the Restricted Items List without reference or liability to you for doing so. Any fees incurred by Sherpr due to violation of these Terms will be passed on to the customer.

12.4 You shall fully indemnify and hold Sherpr harmless for any loss, cost, damage or other liability caused by you including any items from the Restricted Items List within the Goods.


13. LIABILITY FOR LOSS OR DAMAGE TO A PACKAGE

13.1 We are a booking agency and are in no way responsible for the loss of, or damage to any package or its contents. We only use reputable couriers and therefore loss or damage is extremely rare. To avoid damage to your package's contents be mindful that our couriers treat every package with care but your package will be loaded and unloaded by human hands several times on its journey. Your items must be thoroughly packaged and must be able to fall approximately 1 meter without breaking.

13.2 Your package will be under the control and responsibility of the courier from collection until delivery.

13.3 In the case of a non-tracking item you will provide us with an accurate description of your item and contents within 7 days. Upon receipt, a recovery process will be initiated with the courier which will continue no longer than 28 days after the estimated delivery date.

13.4 We accept no liability for loss or damage to any Goods booked through sherpr.com by an unauthorized re-seller.


14. LIABILITY, INDEMNITY AND DISCRETIONARY COVER

14.1 In the event of loss of your Goods caused by negligence or breach of these Terms on Sherpr’s part, our liability to you is limited to the cost of their replacement, taking into account their age and condition immediately prior to their loss, subject to a maximum liability of £100 per Order. This may be increased up to a maximum of £1000 by paying a fee during booking with a £50 excess on a successful claim.

14.1.1 Like for like cover levels may vary slightly based on currency choice and as such your cover level is determined by the currency in which it was purchased and set at this level at the time of purchase. 

14.1.2 Increased cover is applicable for loss up to £1000 and damages internally or externally up to a maximum of £300. 

14.2 You are responsible for ensuring you have sufficient insurance cover in place. In addition, if you are sending valuable sports equipment specialist insurance should be in place with businesses such as Yellow Jersey Cycles. We strongly advise you to inform your insurer before traveling or sending Goods to ensure you have adequate protection.

14.3 We shall perform our duties with a reasonable degree of care, diligence, skill, and judgment.

14.4 We shall be relieved of liability for any loss or damage if and to the extent that such loss or damage is caused by:-

14.5.1 Strike, lock-out, stoppage or restraint of laboUr, Customs delay, the consequences of which we are unable to avoid by the exercise of reasonable diligence; or

14.5.2 Any cause or event which we are unable to avoid and the consequences whereof we are unable to prevent by the exercise of reasonable diligence; or

14.5.3 the failure of our customer to adhere to the terms and conditions set out in these Conditions

14.6 We accept no liability for loss arising from delays in collection or delivery of Goods.

14.7 Our liability for loss of or damage to Goods shall be limited to the amount of any discretionary compensation as detailed in clause 14.1 below.

14.8 We shall not in any circumstances whatsoever be liable for indirect or consequential loss such as (but not limited to) loss of profit, loss of market or the consequences of delay or deviation however caused.

14.9 Compensation will not be offered for any items on our prohibited items list as well as:

  • loss suffered when goods have been signed for received at the address, refused delivery at the address or the address has been found to be incomplete and the recipient has not responded to contact;
  • loss suffered when goods have not been collected;
  • loss or damage suffered when goods have not been packaged or labeled appropriately in accordance with our terms.

14.10 Loss or Damage arising from the following circumstances will also not be covered under the complimentary compensation:

  • Acts of God
  • Consequence of War or Terrorism
  • Prohibited Contents

14.11 Our discretionary liability in respect of any other loss whatsoever shall not exceed the amount of the fees in respect of the Order. The maximum discretionary compensation that will be offered for any damage to a suitcase or other packaging item will be £100.

14.12 We do not accept liability for the loss of duffle bags, backpacks, rucksacks or similar articles. 

14.13 We do not accept liability for any customs charges issued by a courier or customs directly 

14.14 We do not accept liability for any loss or damage caused by your breach of these Terms.

14.15 To the extent permitted by law our liability arising out of any one incident for breach of warranty implied into these Terms by the Supply of Goods and Services Act 1982, or howsoever arising, is limited to either, at Sherpr’s sole discretion, Sherpr supplying the Service again or Sherpr providing a refund of the fees paid in the Order.

14.16 Subject to our obligations, you will defend, indemnify and hold us harmless against claims, actions, proceedings, losses, damages, expenses and all costs arising out of or in connection with your misuse of the Services or breach of these Terms, provided that (a) you are given prompt notice of any such claim (b) we provide reasonable co-operation to you in the defence and settlement of such claim, at your expense, and (c) you are given sole authority to defend or settle the claim.

14.17 Sherpr disclaims all liability for any indirect, consequential and special loss arising from, or in connection with, the Services, including but not limited to a) economic loss b) loss of profits c) losses incurred by any third party d) loss of revenue e) loss of goodwill and reputation f) loss of opportunity g) loss of work.

15. HOW TO MAKE A CLAIM

15.1 Compensation claims for damaged Goods must be made within 7 days of the delivery date to Sherpr. Claims relating to non-delivery resulting in a loss of the Goods must be made within 7 days of the expected delivery date. Claims after this time will not be processed. Do not send your claim directly to the Carrier.

15.2 To make a claim please email us at support@Sherpr.com. We shall then contact you and request any additional information which is required to process your claim. You will have 7 working days to provide us with full details of any claim from the date of our request.

15.3 If you have not provided an accurate description of the bag and contents within 7 days of the item stopping tracking in order to allow Sherpr to complete necessary recovery searches compensation will not be offered.  In order for us to consider any claim for compensation; within 28 days of the shipment date you must provide Sherpr.com with and include in the claim:-

  • The signed proof of collection or a written statement confirming the item was personally handed to the driver. Further proof of collection may be required;
  • Written confirmation the item has not been received and in the case of communal residences all residents at the delivery address confirms the same, in the case of Hotels, Student Halls and Places of business all employees who may accept deliveries confirm the same;
  • Original receipts or other proof of purchase (i.e. bank statements) for contents at or above the claim value;
  • A signed statement of acknowledging your claim is accurate.

15.4 For all claims (with the exception of total loss) you must keep the package and its contents in the condition in which it arrived, if required you agree to let a third party examine and report back.

No new claim for damage will be considered 28 days after the collection date of the package and no new claim for loss will be considered 28 days after the estimated delivery date.

If no response to a claim offer is received, or if the claimant fails to provide payment details or other necessary information in order for the claim to be paid, the claim offer will expire 30 days after the date of the offer. 

15.5 We reserve the right to dismiss any claim that does not follow the above process.

15.6 As standard valid claims will be paid in GBP to a UK bank account with no processing fee. If an order is placed in USD you may request the claim to be paid in USD to a USA bank account only, with no processing fee. Claims on orders placed in currencies other than USD or GBP, will be paid in GBP. If you require a payment to be made in an alternative currency, either to match the original order currency or otherwise this may be possible however bank fees will be deducted. If you require your claim to be paid to an account outside of the UK (except for claims on USD orders being paid to a USA based account) any bank fees will be deducted from the total payable.

15.7 All successful claims will incur a £50 excess fee

16. DISCLAIMER

16.1 We will use our best endeavours to ensure that the Services are provided continuously and that access to our Website is not interrupted by any event within our control. We endeavour to notify you in advance of planned downtime, which, if reasonably practicable, will be scheduled outside normal office hours.

16.2 We undertake no obligation to respond to queries but endeavour to do so within a reasonable time.

17. GENERAL PROVISIONS

17.1 We shall ensure compliance with all applicable data protection legislation. Our compliance and what data we collect, how we collect it and how we use it can be found within our Privacy and Cookie Policy.

17.2 We may make changes to these Terms at any time and will notify you in advance through one of our mediums. Any changes shall be effective when the Terms are updated on our Website and your continued use of Sherpr. Sherpr shall not be bound by any other agreement or conditions that seek to vary these Terms unless we have agreed to them in writing and is signed by a director of Sherpr.

17.3 If any provision (or part of a provision) of these Terms are found by any court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force.

17.4 You may not, without our prior written consent, assign, transfer, charge, sub-contract or deal in any other manner with all or any of your rights or obligations under these Terms.

17.5 This contract is between you and us and no other party shall have any rights to enforce any of the Terms.

17.6 These Terms constitute the entire agreement and understanding between you and us and supersede any previous terms between us relating to your use of the Services.

17.7 Our failure to exercise or enforce any right or provision of the Terms shall not constitute a waiver of such right or provision.

17.8 These Terms are governed by English law and the courts of England and Wales shall have exclusive jurisdiction in relation to matters arising out of these Terms.