Welcome you to our support portal

Frequently Asked Questions

  1. What is Sherpr?

    SHERPR is a no-hassle, door-to-door service for shipping your luggage, boxes and sports equipment. We send your items ahead of time allowing you to enjoy your travel experience without the added stress of airports and airlines.

  2. Which services does Sherpr offer?

    You may select an economy shipment or a quicker, next day, express shipment. 

    For sports equipment, we can provide you with a courier-approved, custom-made box which comes with tape, shipping labels and a manual. These boxes are robust, reusable, and designed to further protect your valuable sports equipment. 

    If you are sending a bike you may use your own box or casing for an additional fee of £45, which is passed to us by our courier partners. However, please ensure that it doesn't exceed the following dimensions to avoid any delays or damages in your shipment:

    Bike Box | 30kg | 155x 35 x 85cm

     

  3. How should I prepare my items for travel?

    SHERPR packaging: 

    We will send your labels and packing manual (bike box only) to you in a confirmation email. 

    We will send you your box and tape on a 1-2 business day delivery service (excluding weekends). Please allow enough time for you to pack up your equipment before the organised collection date.

    If you have purchased a Sherpr Bike Box, please follow the manual on how to assemble the box. Once complete, secure your box together with the provided Sherpr tape, following the guidelines on the box. Then stick the label in a visible area, securely. Please remember to take your tape and return label with you for your return journey.

    Your own packaging:

    You will receive a Sherpr pack for luggage which includes a secure label pouch, instructions, and cable ties.  

    Once your luggage or box has been packed and closed securely, attach the label to a visible area on the box. Please ensure there are no loose handles or anything that can get caught - this is vital. If you have a return journey, we advise printing the return label before your departure and keeping it in a safe place throughout your trip. 

    If using your own packaging for bikes, please note there is a standard £45 own box charge and please make sure that it doesn't exceed the following dimensions:

    Bike Box | 20kg | 155 x 35 x 85cm

    For added security and smoother transit, we only ship golf clubs/ bags in boxes. Our custom made golf boxes will be automatically sent to you prior to your shipment (see here for more info). 

  4. What happens if I include some of these restricted items?

    It is likely that your items will be held and detained, or sent back to the collection address. Please ensure to read the list carefully and pack your own bags. Sherpr cannot be held responsible for any delays or confiscations.

    Restrictions include, but are not limited to:

    • Aerosols or any other pressurised containers (including spray paints, etc.);

    • Arms and Ammunition

    • Articles of exceptional value including but not limited to works of art, antiques, precious stones, gold and silver, jewellery, precious stones and electrical equipment;

    • Batteries, including e-bikes

    • Clinical and medical waste

    • Counterfeit currency

    • Dry Ice

    • Environmental waste

    • Furs

    • Ivory and ivory products

    • Live animals

    • Illegal lottery tickets

    • Indecent, obscene or offensive articles

    • Infectious substances and pathogens

    • Liquids, Pastes and Gels of any type;

    • Magnetized material

    • Miscellaneous manufactured articles

    • Misleading endorsements

    • Oxidising materials or organic peroxides

    • Pesticides

    • Poisons, toxic liquids, solids and gases

    • Radioactive materials and samples

    • Waste, dirt, filth or refuse

    • Weapons

    • Toner Cartridges;

    • Animals and Animal products;

    • Firearms and firearm parts, ammunition, explosives, weapons (including imitations of same in any form);

    • Flowers and plant products;

    • Human and animal remains or ashes;

    • Medical samples;

    • Items that require a temperature controlled environment;

    • Pornographic materials

    • Prescription drugs and pharmaceutical products;

    • Tobacco and tobacco products;

    • Foodstuffs, perishable food articles and beverages including, but not limited to: Wine, Beer, Spirits and Champagne; or

    • Packages that are wet, leaking or emit an odour of any kind;

    • Cash or other forms of tradable currency;

    • Credit cards;

    • Passports or other confidential personal documentation;

    • Irreplaceable items;

    • Other Dangerous/hazardous goods;

    • Other illegal or restricted goods.

    • Controlled drugs and narcotics

    • Corrosives (including dyes, acids, corrosive paint and rust removers, caustic soda, mercury and gallium metal).

    • Crash helmet

    • Explosives

    • Flammable liquids/ solids (including Lighters and refills containing flammable liquid or gas )

    • Gases, including flammable, non-flammable, toxic and compressed gases

    • Matches

    • NB - Sharp objects. These items may only be posted if they are packaged appropriately so that they do not present a risk to employees, other packages or recipients.

  5. Shipping to Australia

    Australia requires a B534 form (provided by Sherpr) to be completed in order for personal effects to be cleared into the country. 

    Shipments of used personal effects should not have a declared value over A$1000. A higher value may lead to additional customs clearance time and possible duties and taxes.

    Any shipments containing restricted items such as foodstuffs, seeds/nuts or wooden products may result in the items having to be cleared via Australian quarantine, which can result in customs delays and additional charges. All items must be cleaned before you pack them as Australian customs are extremely particular about soil and mud. All items will be stopped at customs, and in some cases, you will be required to pay a quarantine fee to release the items if this is not done. 

    In order to demonstrate that your bags or boxes consist of personal effects, you will be required to complete a brief nongeneric packing list online, entries to be made in the format: "2 x Woollen Hat, 5 x Pairs of Shoes, 3 x Cotton Shirt" and so on rather than as "10 x Used Clothing". Each item type will be added as a separate line on the packing list.

    If your bag is searched by Australian customs and brand new or commercial items are found, your shipment may be assessed for customs duties and taxes. If you are sending Christmas gifts to Australia please make yourself aware of potential customs duties in Australia, follow any advice provided by customs and attach all necessary documentation.

    As customs processes and allowances are different around the world, we advise all travelers to take 5 minutes to check how their personal circumstances and what they are sending will be assessed under the prevailing customs regulations of Australia.

  6. Do I need to weigh/measure my items?

    Yes. When navigating through our booking process after getting a quote you will be asked for the size of your items under the selected weight allowance. 

    This is required for us to be able to check if your items are able to be sent and also what price bracket they fit into.

    All customers must give 100% accurate dimensions and weights to help prevent any extra charges or any unused weight/size allowance. Please note that any items oversize and weight will be charged automatically. 

  7. Do you ship Holdalls?

    No, we do not ship holdalls. If you want to ship a holdall with us then please box the bag and book a box shipment.

  8. Why use Sherpr over airlines?

    We understand the importance of having your luggage and sports equipment arrive safely and on time. Our goal is to remove the hassle of lugging your suitcases, or large, heavy sports equipment and for you to sit back and enjoy your trip.

    Our door-to-door delivery means we collect it from your home/office and deliver it to your final destination. We’re often cheaper than airlines without all of the hassle and stress. 

Recent Questions

  1. What do I do with my completed customs forms?

    After we have completed your customs forms you will need to print three copies. 

    You will need to attach at least two copies of your Pro Forma paperwork to one of your items (we recommend this being the item marked 1 of X on your labels). Please ensure they are put into an envelope cleared marked as Customs Documents to ensure that the baggage handlers can identify them easily.

    The remaining copy should be handed over to the driver for their own reference. 

    For some countries - e.g. Australia, NZ, Canada, - there will be additional forms that we recommend completing to try and ensure the customs clearance process is as smooth as possible. It is important to thoroughly read through all of our customs guidelines to ensure you are completing all of the recommended forms.

    You will need to have a copy of any additional forms included with your Pro Forma paperwork which has been attached to your baggage/box, and an additional copy would also need to be given to the driver. 

  2. Do I require customs forms?

    If you are sending your shipment domestically(within the same country) or you are sending within the EU, your shipment will not need to go through any type of customs clearance and therefore do not require customs forms.

    For all other shipments, you will require customs forms to accompany the shipment.

    We will provide you with customs forms after your booking. You may require additional documentation for your specific country. If we are aware of any specific forms per country, we will make you aware of this on your customs page. 

  3. Do you collect/deliver from airports or ship ports?

    We cannot offer services from or to airports or ships ports unfortunately as they are public places.

    All collections and deliveries need to be from a physical and permanent address (we cannot ship to PO boxes).

  4. Can I lock my items?
    No, items must not be locked under any circumstance. If your items are locked, they may be refused collection or returned to you. Please use cable ties as an alternative. This is because for the majority of our shipments, they will undergo security/customs checks after collection. Don't worry however, your items are completely safe as they are sent within a closed couriers network.
  5. Do you offer storage?

    Yes, we do, please contact us on support@sherpr.com or +44 (0) 2039506616 for more information. 

  6. How do I calculate volumetric weight?

    Using CM and KG

    (Depth x Height x Width) ÷ 5000 = Vol. Weight

    The overall price of the shipment is based on the greater value between the actual weight and the volumetric weight. The above formula takes into account the size of the items as well as weight. This means that light, large items may cost the same as small, heavy items.

    For example:

    A 15kg suitcase that measures 50cm x 70cm x 40cm.

    The actual weight is 15kg however, the volumetric weight is 28kg, as (50x70x40) ÷ 5000 = 28.

    This suitcase would fall into the 30kg price bracket.

     

    Using INCHES and Ibs

    (Depth x Height x Width) ÷ 139 = Vol. Weight

    For example:

    A 40Ibs suitcase that measures 12 inches x 28 inches x 19 inches.

    The actual weight is 40Ibs however, the volumetric weight is 46 pounds, as (50x70x40)/139 = 45.92.

    This suitcase would fall into the 44-66Ibs price bracket.

     

    Items over 1.2m or 47 inches

    If your item is over 1.2m or 47 inches (on any length) it has to be sorted manually, there is a charge of £/$/€45 per item.

    The maximum length you can send on any international services is 220cm or 86 inches. We cannot accept any items over this size.

  7. What is volumetric Weight?

    European and International routes

    To ensure that you’re getting the very best value for your money, we have various weight bands, each at different price ranges, across all of our routes.

    Our pricing is based on the actual weight or the volumetric weight of an item, whichever is greater. 

    Volumetric weight is the amount of space that any item can occupy on a vehicle. If an item is large but the actual weight is small we will price on the volumetric weight.

    To see how to calculate volumetric weight, please click here.

     

    Domestic UK/NI Shipments:

    Within the UK and Northern Ireland, you are allowed to send up to 30kg per item. When you make your booking, our system calculates if your item is too large. Restrictions on these routes are as follows:

    The longest length must not exceed 1.5m

    Longest length + 2(breadth + width) = No More Than 300cm

  8. I am travelling in a large group or with my team, what is the best way to book this?

    Please follow the "Large group/Team?" link at the bottom of our Get Quote generator on our homepage. This will provide you with a special form designed for large group bookings.